Asset Management Module

The Asset Management module provides comprehensive tools for managing the lifecycle of your IT assets, from procurement and storage through deployment, maintenance, and eventual retirement.

Overview

Asset Management in NopeSight goes beyond traditional CMDB capabilities by providing:

• Company Management: Track which business entity owns each asset
• Cost Center Allocation: Assign assets to financial units for budget tracking
• Site Management: Track physical locations where assets are deployed
• Stockroom Management: Manage spare inventory and storage locations
• Lifecycle Tracking: Monitor assets through 14 lifecycle statuses
• Assignment Tracking: Automatically record first and last assignment dates
• Device Aging: Monitor fleet age and plan hardware refreshes
• Warranty Management: Automatic warranty lookup for Dell and Lenovo hardware

The Asset Section

When editing a Configuration Item, the Asset section consolidates all ownership and lifecycle fields in one place:

Field	Description
Status	Current lifecycle status (Active, In Stock, Retired, etc.)
Assigned To	Person currently using the asset
Company	Business entity that owns the asset
Site	Physical location where the asset is deployed
Cost Center	Financial unit responsible for the asset's costs
Stockroom	Storage location (for assets in stock)
Warranty Expiry Date	When the warranty coverage ends
First Assigned Date	When the asset was first assigned (auto-populated, read-only)
Last Assigned Date	When the asset was most recently assigned (auto-populated, read-only)

Asset Ownership Chain

NopeSight provides a structured hierarchy for tracking asset ownership and location:

Company          → Who owns it?
  └── Cost Center  → Who pays for it?
       └── Site      → Where is it located?
            └── Stockroom → Where is it stored?

This hierarchy enables:

• Financial reporting by company and cost center
• Physical audits by site and stockroom
• Compliance tracking by mapping assets to responsible entities
• Fleet management across multiple business entities

Key Features

Company Management

Define the organizational entities that own your IT assets:

• Multiple company types: Enterprise, Subsidiary, Branch, Division, Partner
• Address and contact information for each entity
• Unique company codes for quick identification

Learn more about Company Management

Cost Centers & Stockrooms

Track the financial and physical dimensions of your assets:

• Cost Centers: Hierarchical financial units with budget tracking
• Stockrooms: Physical storage locations with capacity management and detailed location fields

Learn more about Cost Centers & Stockrooms

Site Management

Track physical locations and associate assets with specific sites:

• Site types: Office, Datacenter, Warehouse, Branch, Remote
• Address, coordinates, and timezone
• IP range association for automatic asset-to-site mapping

Learn more about Site Management

Lifecycle Management

Track assets through their complete lifecycle with 14 statuses covering:

• Deployment phase: Pending, In Stock, Reserved, In Transit
• Operational phase: Active, Deployed, Leased
• Maintenance phase: Inactive, Maintenance, Quarantine
• End of life phase: Retired, Disposed, Lost, Stolen

Learn more about Lifecycle Management

Device Aging

Monitor fleet age and plan hardware refreshes:

• Automatic age calculation from purchase date, first assigned date, or creation date
• Age distribution reports across five age buckets
• Stockroom aging analysis for inventory management

Learn more about Device Aging

Warranty Management

Automatic warranty tracking with vendor API integration:

• Dell: OAuth 2.0 integration with TechDirect API, batch support for up to 100 service tags
• Lenovo: ClientID authentication with Support API, batch serial number lookup
• Manual warranty entry for any vendor
• Warranty expiration tracking and alerting

Learn more about Warranty Management

Asset Reports

NopeSight includes several built-in reports for asset management:

Device Age Reports

• Device Age Distribution - Bar chart showing fleet age across 0-1, 1-2, 2-3, 3-5, and 5+ year buckets

Stockroom Reports

• Devices In Stock - Table of all assets in stockrooms
• Devices by Stockroom - Bar chart of device counts per stockroom
• CI Types by Stockroom - Breakdown of asset types per stockroom
• Device Status by Stockroom - Status distribution per stockroom
• Device Age by Stockroom - Average device age per stockroom

Access these reports from Reports in the main navigation.

Best Practices

Getting Started

1. Define your companies - Start by creating company records for each business entity
2. Create cost centers - Set up the financial structure that mirrors your org chart
3. Configure sites - Add your physical locations with address and contact details
4. Set up stockrooms - Define storage locations within each site
5. Assign assets - Link existing CIs to the appropriate company, cost center, site, and stockroom

Ongoing Management

1. Update status promptly - Change lifecycle status as assets move through phases
2. Assign to users - Always set the Assigned To field for deployed assets
3. Review aging reports monthly - Catch assets approaching end-of-life
4. Audit stockrooms quarterly - Reconcile physical inventory with system records
5. Monitor warranty expirations - Plan renewals or replacements before coverage lapses

Related Features

• CMDB Module - Configuration item management
• Discovery Module - Automated asset discovery
• Reporting Module - Asset and warranty reports

Frequently Asked Questions

Q: How often is warranty information refreshed? A: Warranty data can be refreshed on-demand or configured for automatic periodic updates.

Q: Which vendors support automatic warranty lookup? A: Dell and Lenovo are supported with automatic API integration. Other vendors can be tracked with manual warranty entry.

Q: What if an asset doesn't have a purchase date? A: The system uses the first assigned date as a fallback, and the CI creation date as a last resort for age calculations.

Q: Can I track leased equipment separately? A: Yes, use the Leased lifecycle status to distinguish leased assets from owned ones.

Q: How do First/Last Assigned Dates work? A: These are set automatically when the Assigned To field is changed. First Assigned Date is set once and never overwritten. Last Assigned Date updates with every assignment change.